Student Records

Citizens of District #37 should be aware of the following information regarding student record keeping. This is in compliance with the mandated Illinois Office of Education Student Records Act. Following is a summary of the Act:

A. STUDENT PERMANENT RECORD (kept for 60 years after graduation).

  • Basic Identifying Information
  • Academic Transcript
  • Health Record
  • Attendance Record
  • Accident Reports
  • Other Basic Information

B. STUDENT TEMPORARY RECORDS CAN INCLUDE:

  • Family History
  • Intelligence & Aptitude Tests
  • Reports of Evaluations by Staff Specialists
  • Group Achievement Test Results
  • Extracurricular Activities & Honors or Awards
  • Teacher Anecdotal Records
  • Disciplinary Records
  • Reports from Private Agencies and Non-Educational
  • Special Education Reports
  • Other Information of Clear Relevance to the Child's Education
  • Releases of Information

Temporary student records are shared between school districts upon request from school authorities. Parents have the right to examine and copy information. School records will not be shared with other individuals or agencies without first having written consent from the parent or guardian.

C. PARENTS HAVE THE RIGHT TO:

  • Inspect and copy any and all information
  • Challenge the contents of the records (by notifying the principal)
  • Receive copies of records proposed to be destroyed
  • Inspect and challenge information proposed to be transferred to another school district.

D. LOCAL, STATE AND FEDERAL EDUCATIONAL OFFICIALS

  • Have access to student records for educational and administrative purposes without parental consent.
  • To a court order or subpoena
  • All other releases of information require the informal written consent of the parent or eligible student (18 years of age)

E. PARENTS OR STUDENT MAY NOT BE FORCED TO RELEASE INFORMATION

  • As indicated, this information is open to student and parents within the framework of the document
  • Each school principal shall serve as student record custodian for their building
  • Any persons interested in their child's records should contact the building principal
  • All student records, as mandated by law, have recently been cleared of information not felt to be relevant to your child's education
  • A copy of this Record Act Document is available for review in each school building upon proper request to the building principal

Information Provided to Divorced Parents
S.B. 078 expands the requirement to provide copies of all correspondence and reports to both parents of a child whose parents are divorced. The new requirement states that such copies shall be provided by mail when either parent requests them unless a court order to the contrary is in effect. The new wording identifies specific material included in this requirement and adds the provision that materials are mailed directly to the other parent. The revised section reads as follows:

Ch. 105, 5/10 -21.8
Sec. 10-21.8. Correspondence and Reports: In the absence of any court order to the contrary to require that, upon the request of either parent of a pupil whose parents are divorced, copies of the following: reports or records which reflect the pupil's academic progress, reports of the pupil's emotional and physical health, notices of school-initiated parent-teacher conference, notices of major school-sponsored events, such as open houses, which involve pupil-parent interaction, and copies of the school calendar regarding the child which are furnished by the school district to one parent be furnished by mail to the other parent.

Records for Students Currently Enrolled or Moving

Alumni Records